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--- admin:new_member_director_guide [2022/09/07 10:35] – hibby
+++ admin:new_member_director_guide [2026/03/17 22:08] (current) – hibby
@@ Line 7: / Line 7: @@
 ===== Procedure =====
-Guests are permitted limited access to the space during open events (e.g. Tuesday Open Nights or Themed Thursdays) or when accompanied by a member of the space. However they are not permitted use of the space tools or consumables outside of the guest allowance. Guests wishing to become members are asked to follow the procedure below. An email (contents also below) should be sent to the new member for return to the public discussion list.
+Guests are permitted limited access to the space during open events (e.g. Tuesday Open Nights or when a member opens the space for all) or when accompanied by a member of the space. However they are not permitted use of the space tools or consumables outside of the guest allowance. Guests wishing to become members are asked to follow the procedure below. An email (contents also below) should be sent to the new member for return to the public discussion list.
-  -  New members are asked to populate a simple email template (see below) and send it to the public discussion list. Visitors wishing to join are asked to pay 1 months membership fee at their next space visit. A director must be present to accept this, with a receipt given. Their payment and email constitute 'the new membership submission'
+  - Fill out the form at https://www.57north.org.uk/57North%20Membership%20Form.pdf, linked from https://www.57north.org.uk/membership
-  -  Members are encouraged to email commentary to board members regarding any new member, although sponsorship is not required for a successful application.
-  -  Board members are tasked to observe any objections over a 5 day consultation period from receipt of the new membership submission. The initial member fee and any application objections are registered with a tasked board member. The tasked board member is either tasked overall, rota'ed or selected ad-hoc at the point the first payment is received. If no objections are recorded from the board, membership is deemed approved. If there is a negative outcome, fees paid are returned in full by the tasked director.
   -  The member is notified of any negative outcome within 7 days of the application date via email by the tasked board member. Assuming no negative outcome, the new member is invited to visit the member account registration page at https://guest.id.57north.org.uk/register.
   -  Finally to complete your registration visit the member login area from the main site (or https://hub.57north.org.uk/hub), login and click the application button.
@@ Line 18: / Line 16: @@
 ===== Email to send to prospective members =====
-Thank you for showing interest in joining the 57North Hacklab.
+Fit like!
-Guests are permitted limited access to the space during [[:open_night|open nights]] or themed evenings. However they are not permitted use of the space tools or consumables outside of the guest allowance. Guests wishing to become members are asked to follow the procedure below. Any person who wishes to become a member of the hacklab must submit (a) a remittance to meet the first month's subscription and (b) a typed application for membership.
+It was good to say hi on Tuesday - thanks for coming in! It's always great to see new faces appear. You're very welcome to come back in when we're open or on open days. Once you've been a couple of times, we'd love it if you consider becoming a member - you'll get door access to the space whenever you want, free use of tools, storage etc and the ability to run events in the space as and when you wish. Details are at: https://www.57north.org.uk/membership
-You should pay your first months fee (£20) in person to any [[https://57north.org.uk/about|board member]] whilst at the space, who will give you a receipt upon request.
+It's worth keeping an eye on the mailing lists, as that's where a key part of our activity happens:
-We also ask new members to make a typed application via an introduction email to the public discussion list. Your membership will then be considered by the board with member input. You will be notified of the application outcome 7 days or less from the date that both application and remittence are received.
+-Announce is where we tend to announce open nights and events, often people will post if they're going in on another day (for example, I'm heading in on Saturday!)
+https://lists.57north.org.uk/mailman3/postorius/lists/57north-announce.lists.57north.org.uk/
-Assuming no negative outcome, you are invited to visit the member account registration page at https://guest.id.57north.org.uk/register.
+-discuss is general chitchat and nonsense, feel free to post links & interesting stuff to it!
-Finally to complete your registration visit the member login area from the main site (or https://hub.57north.org.uk/hub), login and click the application button. Here you **must** add **any outstanding personal details** to Hackhub to complete your membership application.
+https://lists.57north.org.uk/mailman3/postorius/lists/57north-discuss.lists.57north.org.uk/
-Your subscription fee will be refunded in the event of your membership not being accepted.
+For more real time communication and hanging out, we're on irc: #57n at libera.chat - you can learn some ways to get online or use the web client at https://libera.chat/guides/connect
-You should also sign up to the <code>57north-announce</code> and <code>57north-discuss</code> [[resources:57north:mailing_list|mailing lists]]. Once you are subscribed to these lists, please fill in your own responses to the following points, and email them to [[mailto:57north-discuss@lists.57north.org.uk|?subject=Member%20Application%20Intro 57north-discuss@lists.57north.org.uk]]. Use the email subject header: 'Member Application Intro':
+We've also finally started a signal group for modern group chat that lives on mobiles and desktops: [link]
-<code> 1. **Your Name (nick):**
+I hope you enjoyed coming to say hi on Tuesday, any feedback you've got will help us do things a little better!
- e.g. Arthur Dent (earthman)
+Cheers,
-. **Your Background**
- e.g. I formally lived in the West Country before moving here due to an unplanned uprooting. I am an out-of-work actor partial to hot tea and dressing gowns.
+===== How to receive announcement emails and take part in group email discussions =====
-. **Your Hacklab-related Interests**
- e.g. I have an interest in travel and ebook reading. I enjoy hacking bathtowels in new and interesting ways.
+The following is a quick guide on joining our two main mail-lists:
-. **What knowledge can you bring hacklab community?**
+Our **57north-announce@lists.57north.org.uk** list is mainly used for open announcements by organisers and 'holds on' to emails from people until a list moderator approves it to go out.
- e.g. I can understand all languages known to creation and have experience with very low-budget orbital hardware.
+Our **57north-discuss@lists.57north.org.uk** list allows subscribed people to email out to all automatically once they are subscribed . "Reply" buttons clicked when reading announcement emails *should* automatically use 57north-discuss@lists.57north.org.uk to send their reply but some email apps don't do this properly, sadly.
-. **What do you wish to learn from the hacklab community?**
+To receive announcement emails (if you don't already), you need to join/subscribe to the so-called 'announce mail-list'. To join, navigate to: https://lists.57north.org.uk/mailman3/postorius/lists/57north-announce.lists.57north.org.uk/
- e.g. I wish to gain more hands-on independent knowledge about electronics and product design in general, so that if the world ends I can at least fix my digital watch.
+To send emails to the group, or to respond back to the group (if your cannot do this already), you need to join/subscribe to the so -called 'discuss mail-list'. To join navigate to: https://lists.57north.org.uk/mailman3/postorius/lists/57north-discuss.lists.57north.org.uk/
-. **Link to photo (not essential but useful)**
+====== Acceptance Email ======
- e.g. http://bit.ly/1jKeE6l
+Hello!
-</code>
-Please **do not** attach your photo to the email. If you're not able to link to the photo hosted on a web server, leave it out. Attachments are duplicated along with the message and sent to all current subscribers to the hackerspace mailing list, and photos can be large files, which can annoy our members and upset our mailing list server.
+The directors are pleased to confirm we are more than happy to accept your membership of the hackerspace!
-===== How to receive announcement emails and take part in group email discussions =====
+Immediate next steps are to do the following 2 activities:
+) Arrange Payment: either furnish someone with money or set up a bank transfer for £20 per month with the following details:
+Account Name: 57North Hacklab Ltd
+Account Number: 11 088 091
+Sort Code: 83-15-31
+Reference: [[preferred username]]
+) Sign up for ID by going to https://hub.57north.org.uk/hub/, find the mystery apply button I’ve been told exists and that should be you. We’re working on streamlining this process because like most stuff it’s pretty clunky and not well thought out at the moment! Patches/rewrites/etc to hackhub are welcome[1]!
-The following is a quick guide on joining our two main mail-lists:
+----------------
+Helpful info:
+You will be able to open the back door at your leisure. Once you're signed up, information lives at https://hub.57north.org.uk, specifically https://hub.57north.org.uk/hub/door
-Our **57north-announce@lists.57north.co** list is mainly used for open announcements by organisers and 'holds on' to emails from people until a list moderator approves it to go out.
+The two key points are:
+The front/back door code is available on hackhub and there is an unlock button online for the back door at hub.
+There is an option for this to be saved to a bookmark so you don't need to faff about logging in each time.
-Our **57north-discuss@lists.57north.co** list allows subscribed people to email out to all automatically once they are subscribed . "Reply" buttons clicked when reading announcement emails *should* automatically use 57north-discuss@lists.57north.co to send their reply but some email apps don't do this properly, sadly.
+We used to have keys to give out for the front door, but the Charity we live with did not appreciate this so we had to stop.
+Once you are inside, you're able to unlock/lock the front door for others. If you're the first in or last out, make sure the front door is open or locked as appropriate!
-To receive announcement emails (if you don't already), you need to join/subscribe to the so-called 'announce mail-list'. To join, just send a blank email to 57north-announce-join@lists.57north.co and follow the instructions in the automatic return email. Do check your junk folder as the reply email //can// get labelled as spam until you OK it (e.g. google do this).
+The back door is on the opposite side of the building from the front door, at our end. There are 3, the one we use is Marked 'Unit C, D & E' - https://maps.app.goo.gl/DTZM8WA734E5fwRr9
+There is a path along the end of the building to avoid walking its length there and back - this is a convenient shortcut.
-To send emails to the group, or to respond back to the group (if your cannot do this already), you need to join/subscribe to the so -called 'discuss mail-list'. To join, just send a blank email to 57north-discuss-join@lists.57north.co and follow the instructions again, checking your junk folder.
+There is additional info of varying usefulness here - some of it is out of date but the vibes are right:
+https://wiki.57north.org.uk/admin/membership_induction
+Cheers,
+H
 ====== Membership terms ======