The AGM Must happen every year. There are a few things that must happen to ensure it can go ahead. 


====== AGM Announcement Email ======


An email must be sent to the 57N Announce mailing list 14 "Clear Days" {clause 38, Articles of association}. This is 14 days not including the AGM and email announcement day, this calculates to 16 real world days. 

The email should contain the agenda/etc of the meeting. [[admin:agm_email]] is an example of a typical Announcement email.


====== AGM Itself ======


Minimum attendance is 5 to count as quorum {clause 43}. 

A director must be elected chair, and then the agenda is followed.


====== AGM Minutes ======


AGM Minutes must be circulated and gpg signed by the meeting chair <x> days after the meeting.  Once completed, the minutes and related documentation are stored in https://github.com/hackerdeen/meetings

{{tag>admin process director}}