Differences

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--- admin:agm_email [2023/03/01 12:37] – updated andy
+++ admin:agm_email [2023/03/16 16:09] (current) – andy
@@ Line 2: / Line 2: @@
 ----
+**Announcement email**
 Dear Friends and/or 57 North Members
-North Hacklab Ltd. will be holding our Annual General Meeting (AGM) at 20:00 on Tuesday the 4th April 2023 in the Hacklab's space in Suite H, Kettock Lodge, Innovation Park, Campus Two, Bridge of Don, Aberdeen AB22 8GU.
+North Hacklab Ltd. will be holding our Annual General Meeting (AGM) at 20:00 on Tuesday the <insert date> in the Hacklab's space in Suite H, Kettock Lodge, Innovation Park, Campus Two, Bridge of Don, Aberdeen AB22 8GU.
 Much of the procedure for the AGM is laid out in the articles of association which can be obtained from Companies House.
-Our current membership count is 22, a quarter of 22 is 5.5 (rounded to 6) which is more than 5, so quorum for the meeting will require 5 members (see Article 44).
+Our current membership count is about <insert number>, a quarter of <insert number> is <insert number> which is less than 5, so quorum for the meeting will require 5 members (see Article 44).
+Our articles can be found at https://github.com/hackerdeen/articles and we've been discussing changes to them at https://github.com/hackerdeen/articles/issues
 The AGM is intended to be a check that we are sticking to our legal requirements rather than going through the day to day running of the space (issues about the day to day running would be better raised on the discuss mailing list).
-Agenda for the meeting:
-  *  Election of meeting chair
-  *  Previous AGM minutes
-  *  Report on activities since last AGM
-  *  Treasurer's report
-  *  Notable discussion topic X
-  *  Notable discussion topic Y
-  *  Notable discussion topic Z
-  *  Election of directors
-  *  Any Other Competent Business
 We are now accepting nominations for anyone who wishes to stand for election as a director for the next year. Nominations can be made by sending an email to 57north-announce at lists.57north.co stating that you would like to stand (and some explanation of why) before the meeting or by indicating that you want to stand when we get to that part of the meeting. Please send it as soon as possible.
@@ Line 39: / Line 32: @@
   *  Your name and address (as it appears in the register of members (hackhub))
   *  Who you would like to appoint as a proxy
-  *  That this is for the AGM on 16th April 2019
+  *  That this is for the AGM on <insert date>
   *  If you have any specifications for how the proxy is to act on your behalf.
@@ Line 46: / Line 39: @@
 Remote  participation in our meetings is allowed, if anyone who can't make it to the meeting would like to participate remotely, we can set up a conference call and/or video call for the meeting. Any members who would like to connect via one of these channels should let me know - it will not be set this up unless demand for it is communicated to me. If anyone has a different preference for how they would like to participate remotely, let me know and I'll see what can be done.
+----
+**Agenda email**
+TBC
+Typical agenda...
+Agenda for the meeting:
+  *  Election of meeting chair
+  *  Previous AGM minutes
+  *  Report on activities since last AGM
+  *  Treasurer's report
+  *  Notable discussion topic X
+  *  Notable discussion topic Y
+  *  Notable discussion topic Z
+  *  Election of directors
+  *  Any Other Competent Business